Quick Tips: Getting Your Students Names Right

A sheet of four names tags in red, blue, green, and purple, saying Hello My Name Is.Our last two posts have focused on diversity and inclusion in the classroom. Today I’d like to offer some resources for another important way to create a positive classroom climate: knowing your students’ names and pronouncing them correctly. A previous post Learning Your Students’ Names [September 6, 2013] will give you some tips for the first part. But making sure you pronounce names correctly can be challenging. Rather than stumbling through the attendance list on the first day of class, you can prepare ahead and know that you will be in the ballpark as you call names.

The first resource comes from the K-12 world, but is useful for us in higher education as well. Getting It Right: Reference Guides for Registering Students with Non-English Names (2nd Edition), gives a general overview of the naming conventions in Arabic, Chinese, Hindi, Korean, Russian, Somali, Spanish, Tagalog, Ukrainian, Urdu, and Vietnamese languages.  Each section provides guidance such as the number of given names or family names and the order of these names.

The My Identity/My Name website’s Take Action section has a list of online resources with links to web tools and applications that will help you to correctly pronounce names (as well as geographical places, phrases, and words). Here is a partial version of their list with the resources that seemed most relevant:

Forvo is a great web tool to learn how to pronounce words from a wide array of categories including common words, phrases and people’s names.

Guiding Tech: 4 Useful websites to help you pronounce names correctly features four possible tools a teacher, parent or student may use to help learn the correct pronunciation of a name they wish to use. Within the article are the links to all 4 sites.

 How to Pronounce is a great web application to get the audio and text pronunciation, meaning and other information related to wiki pages, synonyms and antonyms for the searched word.

Pronounce by VOA News is one of the great free web tools for learning more about pronunciation of places and names. Founded in 2000, this Pronounce tool has a plethora of words and names to find from. 

Regardless of your preparation before you take attendance in your first class, you should always confirm with the student that you’ve pronounced their name correctly and determine what name they would like to be called in your class.

Macie Hall, Senior Instructional Designer
Center for Educational Resources

Image Source: Pixabay.com

Texts of Engagement: Reading and Writing for Inclusivity in Any Discipline

[Guest post by Anne-Elizabeth Brodsky, Senior Lecturer, Expository Writing, JHU]

As part of the Lunch and Learn series, Karen Fleming (biophysics professor) and I gave presentations on fostering an inclusive classroom environment, summarized in the previous post.

In this follow up, I’ll offer some resources that seem to me versatile enough to use in different kinds of classrooms, and toward different ends. I’ve divided them into the categories below; the sources in the first three sections, in particular, can nearly all live quite comfortably in most disciplines.

What is college for?
Why bother with stories
How textual analysis works
Ideas for writing assignments

What is college for?

Cartoon rendering of an illuminated light bulb.Plenty of college students, from visibly diverse backgrounds and otherwise, feel mystified by the academy, at best —and overwhelmed by it, at worst. One way I try to help them find their footing is to engage them in examining university culture.

In my courses we use the sources below, and others, for informal “response writing.” I’m not using these sources to teach academic argument, although plenty of them have elegant arguments built into their narratives, and my students do notice that. I use them in hopes of activating their engagement and imagination about what their undergraduate experience will mean for them—to give them glimpses from the skybox.

Here’s a sampling:

Anna Deveare Smith raises the stakes of higher ed in her Chronicle interview “Are Students “Learning Anything About Love Here?’”

In “How to Live Wisely,”  Richard J. Light describes the Harvard course “Reflecting on Your Life.” Students explore: What does it mean to live a good life? What about a productive life? How about a happy life? How might I think about these ideas if the answers conflict with one another? And how do I use my time here at college to build on the answers to these tough questions?”

Mark Edmundson, first in his family to go to college, takes on undergraduate experience at research institutions in “Who Are You and What Are You Doing Here?”

“The Cosmos and You,” just a few paragraphs long, tells the story of an astronomy student who asks her professor the big question: “How do you keep from despairing at the immensity of space and the smallness of us?”

Julio M. Ottino and Gary Saul Morson write about empathy, engineering, and more in “Building a Bridge Between Engineering and the Humanities.”

Neil Koblitz advocates for clear, engaging storytelling in the sciences in “Why STEM Needs the Humanities.”

Lyell Asher’s essay “Low Definition in Higher Education” takes on Anna Karenina, safe spaces, and more: “Rightly understood, the campus beyond the classroom is the laboratory component of college itself. It’s where ideas and experience should meet and refine one another, where things should get more complicated, not less.”

Nicholas Lemann’s “The Case for a New Kind of Core” proposes “a methods-based, rather than a canon-based, curriculum,” with skills categories: information acquisition, cause & effect, interpretation, numeracy, perspective, language of form, thinking in time, and argument.

“The Astrophysicist Who Wants to Help Solve Baltimore’s Urban Blight” tells the story of a Hopkins professor and the Baltimore Housing Commissioner teaming up to tackle our vacant housing problem.

Finally, a dated but still very popular article among my students is Thomas Friedman’s “How to Get a Job at Google.” To a person, every student who has read this has been surprised. At JHU as at many other schools, it’s common for students to see college as a means to an end—professional school, a big job. Living in the future tense, focused almost entirely on the retroactive value of college they plan to enjoy after graduation, they default to a safe, well-worn path of coursework and GPA management. Friedman’s article, like many of those above, nudges them a bit on this.

Why bother with stories

Sea turtle rendered as a multi-colored mosaic.A central tenet of the Expository Writing Program at Hopkins is that our students engage in meaningful writing. Our students write to contribute to an ongoing intellectual conversation about a genuine problem or question. We expect students to think not only about their argument, based on the evidence at hand, but also about the implications of their argument.

Thus if I’m asking students (in my classes, mostly STEM majors) to enter a critical conversation about a short story, I have to be sure we are explicit about how it could possibly matter whether or not they make a compelling argument about a piece of fiction—you know, something that never really happened.

So, in class we ask the question: Why bother with stories? Here are some resources that have helped answer this:

Short fiction warrants a column in the New York Times op-ed pages in David Brooks’ “The Child in the Basement,” which nicely models a summary (of Ursula Le Guin’s “The Ones Who Walk Away from Omelas”) and then offers three socially relevant readings of the text.

Diaa Hadid’s interview with Mahlia Lone and Laaleen Sukhera, “2 Sisters in Pakistan Find They Have a Lot in Common with Jane Austen” illustrates connections between upper-class contemporary Pakistan and the England of Austen’s novels.

Two TED talks: The well-known “The Danger of a Single Story” by Chimamanda Ngozi Adichie and Raghava KK’s also wonderful 4½ -minute “Shake Up Your Story.”

Here’s an idea I haven’t tried yet: put Adichie’s talk next to John W. Krakauer and David Poeppel’s “Neuroscience Needs Behavior: Correcting a Reductionist Bias,” which is also about the “danger of a single story.”

Most recently: Lindy West writes in her op-ed “We Got Rid of Some Bad Men. Now Let’s Get Rid of Bad Movies”: “Art didn’t invent oppressive gender roles, racial stereotyping or rape culture, but it reflects, polishes and sells them back to us every moment of our waking lives.”

All of this depends on analysis, of course, and especially textual analysis…

How textual analysis works

Budding tree growing out of the center of an opened book.There are lots of ways to teach students how to do textual analysis (aka close reading). A few favorite resources:

“Twenty Titles: One Poem,” by poet Douglas Kearney, helps students see different interpretations (titles) of the same data (the sculpture).

Here, students analyze the poem “Since You Are Mortal” (Simonides) and then turn over the page to see how the translator, Danielle S. Allen, interprets it.

Danielle S. Allen, Our Declaration: A Reading of the Declaration of Independence in Defense of Equality (excerpts)

John Oliver, “Migrants and Refugees” (1:12-1:54)

NPR Code Switch Podcast: Camila Domonoske, “When ‘Miss’ Meant So Much More: How One Woman Fought Alabama — And Won”

Two more TED talks: John McWhorter’s “Txting is Killing Language. JK!!!” and Jean-Baptiste Michel and Erez Lieberman Aiden’s “What We Learned from 5 Million Books”

Ideas for writing assignments

Colored pencils arranged in a row.Again, just a quick sampling of texts that have worked well with first- and second-year students. My colleagues have loads of their own, as you likely do as well.

Summarizing an academic article:

Lin Bian et al, “Messages About Brilliance Undermine Women’s Interest in Educational and Professional Opportunities”

Samantha P. Fan et al, “The Exposure Advantage: Early Exposure to a Multilingual Environment Promotes Effective Communication”

Martha C. Nussbaum, “Teaching Patriotism: Love and Critical Freedom”

Finding an interpretive question in a text and reasoning through it:

James Baldwin, “Stranger in the Village”
Octavia Butler, “Bloodchild”
Ursula K. Le Guin, “She Unnames Them”
Toni Morrison, “Recitatif”
ZZ Packer, “Brownies”
David Sedaris, “Repeat After Me”
Alice Walker, “The Revenge of Hannah Kemhuff”
Patricia Williams, “The Emperor’s New Clothes”
EB White, “The Ring of Time” (the whole essay, including the section on Florida and segregation)

Entering a critical conversation about a text:

Build an argument about EB White’s “The Ring of Time” by responding to Craig Seligman’s review “Mr. Normal”

Build an argument about Octavia Butler’s “Bloodchild” by responding to the Butler’s comments in the Afterword about love and slavery

Build an argument about Toni Morrison’s “Recitatif” by responding to two of the following: Morrison’s prologue to Playing in the Dark; Elizabeth Abel’s “Black Writing, White Reading: Race and the Politics of Feminist Interpretation”; David Goldstein-Shirley’s “Race and Response: Toni Morison’s ‘Recitatif’”; and Danielle S. Allen’s prologue, chapter 1, and chapter 9 of Talking to Strangers: Anxieties of Citizenship Since Brown v. Board of Education.


Anne-Elizabeth Brodsky, PhD, has been teaching at Johns Hopkins since 2007 and co-chairs, with Professor Fleming, JHU’s Committee on the Status of Women.

Images source: Pixabay.com

Thinking about Accessibility Part 2

Four universal signs for disabilities: wheelchair access, hearing access, captioning, visual accession. Signs are white on blue background.Last week ‘s post summarized the first part of an important article by Anne-Marie Womack, Teaching Is Accommodation: Universally Designing Composition Classrooms and Syllabi, College Composition and Communication, February 2017. Womack, assistant director of writing at Tulane University, encourages instructors to rethink accommodation as normative rather than an exception to a rule.

The second part of the essay focuses on creating an accessible syllabus both in theory and in practice by “moving from syllabus as contract to syllabus as accommodation.” This can be accomplished in a number of ways, starting by not limiting the notion of accommodation to a paragraph stating the institutional disability policy. Syllabi are often heavy on text and present inflexible policies written in a punitive and/or defensive tone. Womack suggests instead that instructors strive to create accessible documents that engage students with “cooperative language” and flexibility in assignments. She does acknowledge that it is important to consider the particular student audience in designing a syllabus—one solution doesn’t fit all. Instead, she suggests three strategies.

The first strategy is Creating Accessible Document Design. Reducing the amount of text in your syllabus is the primary consideration. Womack starts with the boilerplate policies that may be required by the institution, school, or department. Such information may be reduced to basics, linked to, or included at the end in an appendix. Other information can be provided during the semester as it is needed, e.g., assignment specifics, writing prompts.

How the text is formatted can make a big difference—Womack suggests trading some text for accessible images. This will necessitate the creation of alternative text (alt text) to describe the image for those who use screen readers. She suggests that alt text be “focused on data, not extraneous visual details.” Since images can introduce color that may not be visible to all readers, there are guidelines for best practices. (I’ve included some resources for creating accessible images and documents at the end of this post.) Womack shows examples of how she converted her syllabus from text heavy to accessible by using images, blocks of text, bulleted lists, and icons, and increasing the amount of white space. Using a larger font size and a san serif font will also improve readability. Your goal is to “make the syllabus user-friendly” because you want your students to use it. Other tips include creating a table of contents for improved navigation, making internal hyperlinks to connect items within the syllabus, using headings to establish hierarchy, bolding text to emphasize key ideas.

The second strategy Womack advocates is Engaging Students with Cooperative Language. You want to convey “approachability and empathy” rather than making students feel uncomfortable requesting accommodations. Don’t focus on negative consequences and punitive rules. Instead look at inclusive practices in your syllabus as a means to engage student cooperation.

Womack suggests beginning with an “inclusive learning statement” and offers an example:

Your success in this class is important to me. We will all need accommodations because we all learn differently. If there are aspects of this course that prevent you from learning or that form barriers to your inclusion, please let me know as soon as possible. Together we’ll develop strategies that can enable you to succeed in the course.

I encourage you to visit the Office of Disability Services to determine how you could improve your learning as well. If you need official accommodations, you have a right to have these met. There is also a range of resources on campus, including the Writing Center, Tutoring Center, and Academic Advising Center. (Figure 5, p.513).

Further, she gives examples of positive versus punitive language, commands versus invitations, and cooperative versus paternalistic language.

The third strategy is labeled Empowering Students through Flexible Course Plans. Womack saw that “traditional accommodations, such as longer time and adaptable assessment, provide a starting point to improve course practices.” Citing a number of research studies, she states that students are more motivated to learn when they feel they have autonomy. Womack suggests ways in which instructors can give students control. She discusses allowing students flexibility in deadlines. Her approach combines student-set and instructor-set deadlines, which allows an extended time-frame but prevents students from falling behind. Low-stakes writing assignments and incremental assignments may also provide flexibility. Minimal grading for some of this work is recommended. Womack also examines building flexibility into grading distributions. She focuses on those which work well for her writing courses, including contract grading where a system of assessment is negotiated. While this aspect of flexibility may be more difficult to incorporate into large lecture courses, the point is that assessments and grading should be carefully considered. Allowing students to drop the lowest grade in a series of quizzes or homeworks is an easy means of allowing students flexibility and control in a larger class.

In concluding Womack reminds us that accommodation does not give disabled students an unfair advantage; “it is more likely all students have been given an unfair disadvantage through inaccessible pedagogy.” We should look at the “best versions of accommodation” as a way of teaching inclusively to a diverse audience and adapting in response to individual needs.

While Womack offers some good examples in her essay, there are some great resources with “how-to” guides available. Womack created a website at Tulane University on making an accessible syllabus that frequently cited, but alas, no longer “accessible.” However, you can view an archived image of the site here.

If you are someone who likes video tutorials, the University of Minnesota Accessible U has a series of video tutorials on creating an accessible syllabus and making accessible documents and accessible PDFs.

You will also want to check out the University of Colorado Boulder Universally Designed Syllabus Materials website “to employ best practices when creating a course syllabus.” Some of the material is UC system-specific, but much of the information is widely applicable.

Macie Hall, Senior Instructional Designer
Center for Educational Resources

Image Source: Pixabay.com

Thinking about Accessibility Part 1

Four universal signs for disabilities: wheelchair access, hearing access, captioning, visual accession. Signs are white on blue background.Often I read an article or blog post and suddenly find that I am falling down a rabbit hole. Hours, or even days, later I emerge, having uncovered a wealth of information and resources that have to be edited down in order to present a reasonably digestible overview of a topic for you readers. Such was the case with David Gooblar’s post Now is the Time to Think About Accessibility on his Chronicle Vitae Pedagogy Unbound blog (August 8, 2017). From the links in his article, I went on to discover other great material on accessibility to share—enough good stuff for two posts. This first post will cover thinking about accessibility in your classroom in general; next will be a follow-up post focused on creating an accessible syllabus and other documents for your class.

Gooblar starts off by noting that for many instructors, accessibility is given a brief mention at the end of the syllabus and then forgotten. Accessibility is seen as “an exception to the norm” and given little thought. He then notes an article by Anne-Marie Womack, assistant director of writing at Tulane University, which takes issue with that way of “conceptualizing accessibility.”

Teaching Is Accommodation: Universally Designing Composition Classrooms and Syllabi (College Composition and Communication, February 2017) by Anne-Marie Womack should be required reading for all higher ed instructors. [Note: if the link does not work, try copying and pasting this URL directly into your browser: http://www.ncte.org/library/NCTEFiles/Resources/Journals/CCC/0683-feb2017/CCCC0683Teaching.pdf.] It is an important document that asks us to rethink disability and academic accommodations. She starts by discussing “contemporary theories of disability to retheorize accommodation as the process of teaching itself.” Womack provides a history of disability law and American institutions of higher education, noting that students today must “pass substantial hurdles to qualify for accommodations” often at the risk of being stigmatized. Faculty, who may receive little institutional support, come to feel that they are the ones burdened by the process. Any resulting pedagogical changes are seen as affecting only the students with disabilities.

Womack argues that resistance to accommodation by university administration and faculty assumes that accommodations are an exception to a rule, to a best practice, or normal way of teaching. Womack states, “Ultimately, though, there is no normal, primary way of learning, only normalized methods made primary through frequent use. Material always changes as it moves from expert to novice. Every act of teaching is an accommodation because it creates certain conditions for students to learn and display learning.” Even though effective student learning means that the material is accessible, instructors have come to feel that “making material accessible to disabled students threatens academic rigor.”

Seen from another vantage point, inclusive teaching means eliminating barriers to learning, not eliminating intellectual challenges. Womack says, “Accommodation is the most basic act and art of teaching. It is not the exception we sometimes make in spite of learning, but rather the adaptations we continually make to promote learning.” She advocates accommodation of disabled students within a universal design framework.

Universal Design is the design and composition of an environment so that it can be accessed, understood and used to the greatest extent possible by all people regardless of their age, size, ability or disability.” Universal design is good for everyone. In your classroom, Womack suggests, for example, considering guidelines for dyslexic and blind readers, working under the assumption that by creating documents that more students can read, more students will read. She warns, however, that universal design must be used as a process, not to negate the need for accommodations, but to start to negotiate the means to accessibility for all.

In my next post I will look at the second part of Womack’s article, which provides suggestions for creating accessible documents, engaging students by using “cooperative language” and building flexibility into your course to empower students. “If instructors see the syllabus through the lens of disability, then the question becomes not how policies protect a normative standard but how far they extend inclusion.”

Macie Hall, Senior Instructional Designer
Center for Educational Resources

Image Source: Pixabay.com

Establishing Ground Rules for Student-Instructor Communication

Perusing the Sunday Review in the New York Times recently, I came across a White pill bottle with blue and yellow labe for Etiquette tablets. Instructions read, "Students: take two tablets before each class and when sending emails to your instructor."piece by Molly Worthen, U Can’t Talk to Ur Professor Like This (May 13, 2017) that I thought deserved a share. As a beginning instructor, Worthen grappled with trying to seem cool, but she says …” [a]fter one too many students called me by my first name and sent me email that resembled a drunken late-night Facebook post, I took a very fogeyish step.” As part of her syllabus she included an attachment with basic etiquette for addressing faculty and writing “polite, grammatically correct emails.”  Worthen also cites a similar set of guidelines created by Mark Tomforde who teaches mathematics at the University of Houston. This practice may be on the increase as faculty are dealing with students whose communication skills are based on the informality of social media.

Women and minorities in particular may find that requesting students use formal titles and proper etiquette helps ensure deference not always given to non-white-male faculty. Instructors note that stating on the syllabus they wish to be addressed as Professor or Doctor Last-Name helps to establish authority. Further, linking the preference to mutual respect, by asking students how they wish to be addressed, can help to establish an inclusive classroom climate.

Providing guidelines for email will not only save you from dealing with the frustrating “Yo prof! I need to make up that exam!” type messages, but it will help students learn how to be professional in their interactions. This will serve these young adults well as they transition to the workplace. As Worthen says, “Insisting on traditional etiquette is also simply good pedagogy. It’s a teacher’s job to correct sloppy prose, whether in an essay or an email. And I suspect that most of the time, students who call faculty members by their first names and send slangy messages are not seeking a more casual rapport. They just don’t know they should do otherwise — no one has bothered to explain it to them. Explaining the rules of professional interaction is not an act of condescension; it’s the first step in treating students like adults.”

Some additional resources for creating classroom guidelines see:


Macie Hall, Senior Instructional Designer
Center for Educational Resources

Image Source: Pixabay.com image modified by Macie Hall.