Lunch and Learn: Working with Teaching Assistants

Lunch and Learn LogoOn December 16, 2020, the Center for Educational Resources (CER) hosted a Lunch and Learn: Working with Teaching Assistants (TAs). Rebecca Pearlman, Senior Lecturer in Biology, and Reid Mumford, Instructional Resource Advisor in Physics and Astronomy, shared strategies for how to best work with TAs to support student learning. Mike Reese from the CER moderated the discussion.

Pearlman manages a mix of graduate and undergraduate level TAs in the Biology department each semester and has worked with hundreds of TAs during her career at Hopkins. Mumford manages approximately 30 graduate level TAs each semester as well as a group of undergraduate learning assistants who help with classroom tasks but do not take part in grading. The following is a combined list of strategies that the presenters shared during the presentation:

  • Set clear expectations – This could include a contract, job overview, checklist of duties, etc.
  • Provide tips for TAs so they are prepared for the semester – This may include training documents, resources, and tools they will need.
  • Take advantage of technology – Google Forms for identifying availability, Doodle polls for arranging meetings, Blackboard site to store answer keys, Slack/MS Teams to communicate among the instructional team.
  • Build community – Take an interest in the TAs and get to know them. This helps to establish positive relationships between the instructor and TAs and among the TAs themselves.
  • Meet weekly – Review upcoming course content, monitor progress of each section, ensure TAs understand their upcoming tasks. Mumford also uses his weekly meetings to provide feedback and encouragement to the TAs.
  • Designate a head TA, if possible – If you have a large number of TAs, it may be beneficial to designate a head TA to help you manage the rest of the group. With his large number of TAs each semester, Mumford relies heavily on his head TA to make sure weekly instructions and tasks are assigned appropriately.
  • Consider feedback from students – TA evaluations can offer helpful feedback to both TAs and instructors. Pearlman noted that student feedback is especially helpful if she needs to make decisions about rehiring a TA. She can pull quotes directly from the evaluations. Mumford noted that he always meets individually with each of his TAs to review their evaluations.group of people having a discussion in front of bulletin board

There were some questions from other faculty members after the presentation:

Q: To what extent do you use undergraduate TAs?

A: Mumford responded that by policy, all of the TAs in his department are graduate students. He went on to say that he finds that experienced TAs are valuable, but it is harder to change their behavior. If they are first year TAs, he has more of an opportunity to shape them.  He does hire undergraduate learning assistants who assist with day to day tasks in the classroom but do not take part in any grading.

Pearlman stated that it seems to vary by department, but in biology, they have a mix of graduate and undgraduate TAs, and all of them participate in grading. She enjoys working with both populations, noting that the undergraduates tend to be self-starters, while the graduates bring a wealth of knowledge from the lab.

Q: To what extent is it useful for TAs to TA twice?

A: Pearlman responded that the undergraduate TAs often stay with her for years. They help each other and learn a lot by continuing in the role. They enjoy teaching the material more than once.

Q: How do you select your TAs?

A: Pearlman replied that the graduate level TAs are assigned to her department, but the undergraduates apply for the position. In the Fall 2020 semester she had 50 students apply for 18 positions. She uses a Google Form to ask them questions such as “why are you excited to be a TA? – or “what can you bring to the position?” Pearlman says she does review their grades, but they are not necessarily a priority; it often comes down to who is available at the right time.

Mumford responded that graduate TAs are assigned, but for the undergraduate learning assistants, he relies on referrals from the graduate TAs. He specifically asks them to recommend  great students. He then follows up with an interview process. Mumford is able to choose his head TA and strongly considers diversity when choosing this person.

Other faculty shared various characteristics that they use to select TAs: enthusiasm for the subject matter, respect for others, patience with students, familiarity with course material, interest in teaching, and above average grades.

Q: What can I do about TAs who do not prioritize their TA duties, such as grading?

A: Reese suggested making expectations very clear but acknowledged that it is a struggle when the TAs have obligations to research faculty as well as their TA duties.

Mumford responded that he checks in with his TAs every week to try and keep them on task. If they are non-responsive, he escalates the issue to the graduate committee to handle. If it continues, he will also reach out to the student’s research advisor and discuss the situation with that person as well.

Pearlman suggested contacting the people who run the graduate program or the department chair for assistance. She also suggested bringing the issue up at a faculty meeting.

Amy Brusini, Senior Instructional Designer
Center for Educational Resources

Image Source: Lunch and Learn Logo, Pixabay

 

 

 

 

 

 

 

Bring on the Collaboration

Getting students to participate in class discussions is a common challenge. Every instructor has faced the dreaded silence after posing a question. Active learning activities can stimulate student engagement, but they can be difficult to implement in classrooms that were designed for lectures –  fixed seating inhibits opportunities for collaborative exercises such as group work and discussion.

Research has shown that active learning strategies can improve students’ retention of content taught in class [Michael Prince. Does Active Learning Work? A Review of the Research. Journal of Engineering Education, 2004. http://ctlt.jhsph.edu/resources/views/content/files/150/Does_Active_Learning_Work.pdf.] A variety of teaching methods – such as peer-instruction, discussion groups, and collaborative problem solving – can foster greater student engagement. Each of these methods requires students to connect, share information, and discuss possible solutions to posed problems, anticipating real life workplace situations.

eStudio-309_2D-finalFaculty who want to implement active learning strategies may find it challenging to manage in a space designed for lecture-based instruction. In the last decade, universities have introduced classrooms to address this challenge. Typically known as studio  or collaborative learning classrooms (CLC), such spaces often have round, movable tables for group work, ample whiteboard space, and large display screens for each group. This learning environment has a positive effect on students’ engagement; it alters their roles in the classroom from passive recipients of knowledge to active participants in their own learning.

At a National Academies Summer Institutes on Undergraduate Education last summer, several Hopkins colleagues and I participated in group work in a space designed for collaboration. We were impressed by the power of that learning experience. Shortly after the workshop, we learned that the Provost’s Gateway Sciences Initiative would be underwriting the conversion of a traditional learning space (Krieger 309) into a collaborative learning classroom.  I decided to offer my Biology Workshop course in the new CLC in the fall semester of 2012.

The course was designed as a guest lecture series with some meetings set aside for group discussions.  Although we continued to offer the guest lectures in a large hall, we moved to the CLC for the group discussions and were delighted to take advantage of the features of this new space. During a typical class, I provided a 5 to 10 minutes overview of the day’s lesson plan, often using the instructor projectors to play a video or podcast highlighting a current event or controversial topic in biology. For the majority of the class time (30 minutes), students worked in groups using their own laptops to conduct research, discuss potential answers to questions, create charts and other graphics, and post content to the course Blackboard site. For ten minutes at the end of class, groups took turns presenting their work to the entire class, using their team projectors to display their work.

View of collaborative learning classroom - Krieger 309 - no studentsThe room’s design allows students to work comfortably in groups, using tools ideal for collaboration. Each group has a whiteboard adjacent to its table where students can jot down notes or conceptualize and work out problems. Students can easily project their individual laptop screens for viewing by the whole class. In addition, the instructor has control over two large screens, which is helpful when presenting materials to the entire class or sharing a group’s display with the class. The room’s layout facilitates instructor visits to each group while they work, something that is difficult in a lecture hall.

One of the nicest things about teaching in the new CLC was that students seemed toStudents inCollaborative Learning Classroom - Krieger 309 know what was expected of them. Seeing the space they knew the class would not be a typical lecture format, which intrigued them. Moreover, the students responded positively as they engaged in the discussions and participated in their groups, producing a higher caliber of work than I experienced in this course previously.

Students were amazingly “on task” during group work, which speaks to their high level of engagement and enthusiasm. They clearly felt a strong sense of responsibility for their group’s performance, particularly when presenting their findings to the class.

View of collaborative learning classroom - Krieger 309In comparison to previous iterations of this course, the students’ grades were in the same range; however, the level of engagement was much higher and it was a significantly more enjoyable teaching experience. I know that the students appreciated the active learning aspect of the course because when I presented in lecture format for more than 15 minutes, I could see them squirming in their seats.  They couldn’t wait to get started on group work. It has been a challenge to limit my introduction to just a few minutes, and then post supporting material for the students to explore during class with their groups.

Because this class had more discussion and collaborative work than when I previously taught the course, I found that it helped to prepare learning objectives for each session. This kept the focus in place during class and ensured that the group work would meet the goal for the day. It also helped set the students’ expectations for what they needed to accomplish and learn for tests.

A number of faculty have taught in the new CLC since its creation, from the departments of Chemistry, French, Physics, Mathematics, and Civil Engineering. The room is flexible enough for a number of uses and can support classes from any discipline. The way I conducted my course for instance, is similar to the teaching approach for humanities courses in which class discussions are standard. Although the students in my Biology Workshop did not often use the whiteboards, other classes used them frequently.

There are many methods for generating effective group assignments in class. I found that when my 35 students first entered the CLC, the room’s layout clearly suggested that they would be working together at the round tables, which seat seven. They gravitated naturally to self-defined groups around the tables. This proved to be effective way of forming lasting and productive groups for this class.  Other instructors may wish to randomly assign groups or to purposefully break and re-form groups throughout the course.

Additional Resources

The text for this post originally appeared in the print series of The Innovative Instructor.

Rebecca Pearlman received a PhD in Biology from the University of Wisconsin.  She has over fifteen years of teaching experience ranging from small laboratory courses at a two-year college to large lecture courses at Hopkins. She is delighted to be a lecturer in the Biology Department working with amazing colleagues who are dedicated to improving the undergraduate experience.  Her past collaborations with the CER include work on creating videos of laboratory techniques and piloting in-class voting and course management systems.


Images Source: © Reid Sczerba.